BH Associates Ltd POD Management software solutions for businesses in Ireland, UK and Europe

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Additional Product Info

POD Management
Fleet Management
Sales Management
Customs Clearance

POD Management

This is a crucial aspect of business for both you and your customer

This process is automated by providing a scanning solution in conjunction with printing a BARCODE on all of our documents
Fast turn around of POD’s is essential
Quick and efficient way of determining outstanding POD’s i.e management by exception
You can view/ email POD’s from within IFMS
SMS messaging – can be used to update IFMS instantly upon delivery

You can upload POD’s to the internet to allow your customers to view them online or alternatively you can put them on a CD
We allow you produce BARCODE labels for 3rd Party documents
You can also scan multiple jobs from a driver sheet/ manifest
You can quickly and easily see which POD’s are outstanding by manifest, customer, haulier etc and email lists to appropriate people

Cost saving, improved efficiency & customer service

Fleet Management

This module is available as part of our overall system or it can be installed as a standalone product

User friendly
You can capture all relevant details for a truck e.g make, model, purchase date/ price, road tax, insurance (both renewal date and cost), leasing cost, depreciation cost per day etc.
You can capture all relevant trailer details
You can enter all driver details including sick days, incidents/ accidents, training courses, license type, if the driver has been hazardous trained and much more
Capture maintenance details per vehicle including parts & costs, labour, speeds, next service due date. See at a glance costs of labour and parts. Set-up you own service types
Capture toll costs

Capture diesel costs per truck e.g date, speeds & amount, quantity. We can also link to Shell website to extract this information automatically
Capture fire extinguisher details or any other miscellaneous equipment required per truck
Capture details if truck is sold or is under repair
Log all accidents & required details
When included with IFMS, we can produce true P&L per truck
Extensive reporting e.g Maintenance report, Truck/ Trailer/ Driver report, diesel usage, driver training report, accident report, vehicle due report (which covers MOT, TACHO, Service, TAX, Insurance etc.)

Sales Management

This module can be included/ excluded with all our modules depending on our customers requirements

User Friendly
User based access
Allows users to create “Prospect” type accounts
Capture all relevant details for a Potential customer i.e name, address, contact details, special instructions, appropriate rate sheets, credit application details etc.
Create quotations i.e road, air, sea etc
Approve/ Don’t approve quotations (capture reasons why they are not approved)
View quotes by customer
Quotation Report

Capture Sales Contact details per prospect/ Customer i.e call next week, must create a quotation etc.
Set-up your own Personalized – sales status, business type, interests, competition etc which you can apply
Report/ View ‘Sales Contact’ by customer, status, to do next etc.
Sales person report
List of customers/ prospects – various options e.g by county, country, now accounts etc

Customs Clearance (SAD/ NCTS)

This can be a stand alone solution or it can be integrated within IFMS

BH Associates Ltd with our Partner Thyme-IT are leading the way with AEP2 / ICS/ ECS Compliance
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User Friendly
This system is designed as a stand-alone both single and multi-user module that allows users to electronically process SAD documents to customers.
This module is also part of our IFMS System
Multi/ Single user – Multi/ Single location. Air, Road & Sea. Import & Export
Commodity Report
The system also allows you to do Import/ Export NCTS
The SAD is based around 1 screen from where you can carry out various tasks. You can send/ receive to AEP from any PC on your network
Enter all required details for SAD/ BIS
You can “ Copy “ SAD’s which allow you to do repeat SAD’s quickly
A SAD cannot be queued more than once until a prior response has been received

Send/ Receive/ View responses from AEP, LAP SAD. Print all options from the SAD screen
Faxing and e-mailing capability of SAD/ Clearance docket. Printing of Green/ Plain SAD & Green SAD to Laser
Consignment Query
Option to change the declarant
You can set-up your own default Box 44 codes for Import and Export SAD’s
Extensive lookup tables to ensure quick data retrieval while creating a SAD
System set-up allows you to configure the system to suit your business needs
User based password controlled security
Archiving and access to archived SAD’s
EDI Links/ Integration to In-house system – we can import/ export data to/ from any external system based on an agreed file format, allows you to automatically generate jobs
Vat & Duty Report